Appointment Copilot — Med Spa Intake System
For Med Spas & Injectables Clinics

Your intake layer.
Running without you.

Full-face filler and laser resurfacing patients research for months before they contact anyone. She clicks your ad, keeps looking, and starts deciding whether your practice feels careful or commercial before your team even opens the lead. Appointment Copilot handles that window — in your voice, across every channel, and in the after-booking gap where fear takes over — without leaving your team to hold it all by hand.

Watch the walkthrough below before scrolling.

Covers what AC does, how it works, what it costs, and what happens after checkout.
What it looks like in practice
appointment copilot · unified inbox · saturday 10:47 pm
Inquiries
Claire W.
10:47 pm
"Hi — how much do you charge for filler?"
Rachel T.
11:22 pm
"What's your cheapest Botox price? Just looking for the best deal"
Claire W. · Instagram DM Responded in 43 seconds
Claire
Hi — how much do you charge for filler?
Appointment Copilot · 10:47 pm
It really depends on what you're looking to change — the amount and placement vary a lot by area and by what you're starting with. Can I ask what's been on your mind? That'll help me point you toward the right thing.
Claire
I've been thinking about my cheeks and under-eyes for a while — I want something that looks natural, not overdone
Appointment Copilot · 10:49 pm
That's actually what [injector name] specialises in — results that look like you, not like work. The under-eye area in particular needs a careful read before anything is recommended. The best starting point is a consultation where she can assess what's actually going on and map out what would work for your face specifically. What does your schedule look like this week?
Claire
Wednesday afternoon works
Consultation booked — Saturday night. Claire opened with a price question — that's how she filtered practices. The response that asked about her goals instead of quoting kept her on the list. A price quote would have confirmed she'd chosen wrong.
Rachel T. · Google Chat Responded in 41 seconds
Rachel
What's your cheapest Botox price? Just looking for the best deal in the area
Appointment Copilot · 11:22 pm
Can I ask what's been bothering you most? Forehead lines, brow heaviness, and crow's feet look similar but treat differently — and Botox placed in the wrong spot can look obvious.
Rachel
Just my forehead. What would that run me?
Appointment Copilot · 11:24 pm
Treating the forehead alone — without looking at the brow — is one of the most common reasons people end up with a heavy or unnatural result. Our injector would want to see the full picture first before recommending anything. All your questions get answered there, including what it would cost.
Rachel
Ok, thanks
AC led with clinical intent. Rachel moved on. No consult slot used, no team time spent. Some patients open with a price question and mean it. Some are testing. AC handles both the same way — and lets her choose what happens next.

One full-face patient that books instead of going quiet covers the first few months.

$2,500
then $997 / month
First 30 days included before first monthly charge
Standard GHL LLM usage charges apply separately.

Install Appointment Copilot →

Secure checkout via Stripe  ·  Onboarding form right after  ·  Ready to go live typically within 14 days

Nothing goes live without your review and approval  ·  No long-term contract

AC is not clinical. It handles intake and scheduling only — no treatment recommendations, no clinical judgment of any kind. Everything clinical stays with your providers. Every response it sends is one you’ve already reviewed and approved.
It doesn’t replace the consultation — it protects it. Price-first inquiries and low-intent leads rarely make it to your calendar. Your injector’s time goes to patients who already understand what they’re getting.
How It Works

Configured to your practice.
Running from there.

After checkout — a short onboarding form. Your services, how bookings should route, your qualification criteria, your practice voice. Everything runs from that. Appointment Copilot goes live after your review and approval — and once it’s live, your team is not the one holding first contact together anymore.
1
Configuration
We connect your channels and build your intake flows
After checkout you complete a short onboarding form — which services to prioritize, how bookings should route, what your qualification criteria are. Our team configures everything. No technical setup on your end.
2
Review
You read through every flow before anything goes live
We send you the configured flows for approval. You confirm the voice matches your practice, the qualification logic is right, and the booking routing is correct. Nothing activates without your sign-off.
3
Activation
The intake layer goes live across your channels
Every inbound inquiry gets an immediate, structured response. Leads are pre-qualified before they reach your team. Qualified leads are offered a booking slot. Everything is timestamped and reviewable in a unified inbox.
4
Ongoing
We refine as your practice changes — your team stays in the room
As your services shift, we update the qualification criteria. If seasonal patterns change how leads behave, we tune the flows. Your team sees everything at any point — they just aren’t the ones holding first contact together.
What’s Included

Setup, coverage, and
everything in between.

Full channel configuration
Instagram, Facebook, missed calls, and SMS — connected and configured to your qualification criteria and booking flow. Built to your practice, not a generic template.
Pre-qualification intake framework
Structured questions that separate the patient who is only shopping on price from the patient who sounds price-first but is really checking whether your practice feels careful enough to trust. Calibrated to your services and standards.
After-hours lead capture
Every inquiry that arrives overnight, on weekends, or during busy treatment hours gets an immediate structured response. No loyalty patient sits unanswered until morning while your competitor replies first.
No-show prevention sequence
48hr / 24hr / 2hr pre-appointment sequence that builds anticipation and reduces cancellations — without your front desk managing it manually for every appointment.
Ghost recovery sequences
Separate automated follow-up for inquiry ghosts, post-consult ghosts, and lapsed patients — each written for where that lead actually is, not a one-size-fits-all reactivation blast.
Unified inbox and full interaction log
Every interaction timestamped and reviewable. You see exactly what happened with every lead — without listening live or intervening in first contact.
Ongoing refinement and support
As your practice changes — new services, seasonal shifts, updated pricing — we tune the flows. Included in the monthly fee, not billed separately.
A Note on Fit

Built for practices
already generating inquiries.

Good fit
Med spas and injectables clinics with consistent inbound volume from paid or organic marketing
Practices where front desk inconsistency — after-hours gaps, slow reply times, uneven qualification — is the main intake leak
Owners who want more loyalty patients and fewer low-fit inquiries on the calendar — and want that problem solved without adding to their team’s workload
Self-pay aesthetic clinics with 5–20 staff
Not the right fit
Practices still building traffic — AC amplifies conversion, it doesn’t create inquiry volume
Primarily insurance-based practices
Owners looking for outbound outreach or aggressive sales scripts
Practices wanting a generic off-the-shelf chatbot widget

If you want a team-run system instead: the Premium Patient Recovery System ($97) gives your team the response protocols, pricing pivots, booking-window follow-up, and no-show prevention sequences to run themselves. The Right Patient Practice ($397) is the full practice standard — six documents covering every patient touchpoint from first inquiry through post-treatment follow-up, each written to hand directly to the person who runs it. Both are team-run. AC is the same standard running without anyone holding it together.

The right patients. Booked.
Without anyone being asked to make it happen.

$2,500
then $997 / month
First 30 days before first charge · No long-term contract

Your first saved full-face filler or resurfacing patient covers the first few months. If your calculator number is worth recovering, you already know whether this makes sense.

Install Appointment Copilot →

Stripe checkout · Onboarding form right after · Ready to go live typically within 14 days

Have a specific question — which channels it covers, calendar compatibility, onboarding timeline? There is a 15-minute call at the bottom of the page. That's what it is for.