Appointment Copilot™ — Cosmetic Dental
For Cosmetic Dental Practices

Your intake layer.
Running without you.

Veneer, smile-makeover, and full-arch patients research for months before they contact anyone. She clicks your ad, keeps looking, and starts deciding whether your practice feels careful or commercial before your team even opens the lead. Appointment Copilot handles that window — in your voice, across every channel, and in the after-booking gap where fear takes over — without leaving your team to hold it all by hand.

Watch the short video below before scrolling.

Watch this first — it covers everything you need to know to decide.
What it looks like in practice
appointment copilot · unified inbox · saturday 9:23 pm
Inquiries
Amanda L.
9:23 pm
"I've been thinking about veneers for a long time — just want to know what's involved"
Dave H.
10:14 pm
"Does insurance cover veneers? Looking for something cheap to fix my front tooth"
Amanda L. · Website Form Responded in 51 seconds
Amanda
I've been thinking about veneers for a long time — just want to know what's involved and roughly what it costs
Appointment Copilot · 9:23 pm
Hi Amanda — thanks for reaching out. A couple of quick questions so we can point you in the right direction: are you thinking upper teeth only, or a full smile change? And have you had any prior dental work on those teeth?
Amanda
Upper and lower — I want a complete transformation. No major work before, just regular cleanings
Appointment Copilot · 9:25 pm
That's actually the ideal starting point — a full natural smile to work with. Dr. [name] specialises in exactly this kind of full-arch case. The first step is a no-obligation consultation where you'll see a digital preview of your result before anything is decided. I'll send you our smile design guide tonight. What does your week look like?
Consultation booked — smile design guide sent Saturday night. Your TC walks into the consult with a patient who already wants to do this. The question is just when and how.
Dave H. · Google Chat Responded in 48 seconds
Dave
Does insurance cover veneers? Just looking for something cheap to fix my front tooth
Appointment Copilot · 10:14 pm
Hi Dave — before I get into insurance, can I ask what's going on with the tooth? Whether it's chipped, discoloured, or something else changes what the right option actually is — and whether veneers are even the right direction for what you're trying to fix.
Dave
It's a bit discoloured, nothing major. Mainly just want something affordable
Appointment Copilot · 10:16 pm
Got it — before I get into what insurance covers, it's worth understanding what's actually going on first. Discolouration on one tooth can come from a few different things, and what caused it changes what the right fix is. Our dentist would want to take a proper look before recommending anything. Would a quick assessment be useful?
Dave
Ok, thanks
AC led with clinical intent. Dave moved on. No consult slot used, no TC time spent. The conversation that would have taken 20 minutes on Monday morning took 3 minutes at 10pm — and ended the same way it was always going to end.

24/7 intake designed to book cosmetic cases. First saved case pays for the year.

$2,500
then $997 / month
First 30 days included before first monthly charge
Standard GHL LLM usage charges apply separately.

Install Appointment Copilot →

Secure checkout via Stripe  ·  Onboarding form right after  ·  Ready to go live typically within 14 days

Nothing goes live without your review and approval  ·  No long-term contract

AC is not clinical. It handles intake and scheduling only — no treatment recommendations, no clinical judgment of any kind. Everything clinical stays with your team. Every response it sends is one you've already reviewed and approved.
It doesn't replace the consultation — it protects it. Price-first inquiries and fee shoppers rarely make it to your calendar. Your TC's time goes to patients who already understand what they're getting into.
How It Works

Configured to your practice.
Running from there.

After checkout — a short onboarding form. Your services, how consultations route, your qualification criteria, your practice voice. Everything runs from that. Appointment Copilot goes live after your review and approval — you’ll hear from us within one business day on timing. Once it’s live, you’re not involved in first contact unless you choose to be.
01
Checkout and onboarding form
Stripe checkout — thirty seconds. Onboarding form immediately after: your services, cosmetic consultation routing, how you want premium vs. price-first inquiries handled, voice calibration. This is what makes the responses sound like your practice rather than a template.
02
Configuration and review
Your intake layer is built from the onboarding answers. You review the response library before anything touches a patient — the language, the qualification logic, how price-first inquiries are handled differently from cosmetic inquiry calls. Nothing goes live until you've approved what's going out under your practice name.
03
AC goes live — your 30-day window begins
Appointment Copilot activates across your inbound channels. Every inquiry gets an immediate structured response. Premium patient inquiries are handled at the right speed and in the right register. Price-first inquiries are handled differently and rarely reach your calendar. Your team isn't managing first contact. Every interaction is logged with a timestamp — you can see everything without being in everything.
04
The filter runs — without the conversation
Price-first inquiries, insurance questions, tyre-kickers — they get a response. They don't get a slot. The patients who reach your calendar arrived because they passed the filter, not because nobody stopped them. Your team isn't having that conversation anymore. AC is.
What's Included
✓
Responds at the speed she expects — cosmetic inquiry responses handled within minutes, whether you're in a procedure, at dinner, or asleep. The first response is the first signal from a practice she has been evaluating for months.
✓
Sounds like your practice, not a template — built from your onboarding answers: your services, your voice, your qualification criteria. Reviewed by you before anything touches a patient.
✓
Runs across every inbound channel — wherever she reaches out, nothing goes quiet overnight. Price-first inquiries are handled differently and rarely reach your calendar.
✓
Every interaction logged with a timestamp — what was sent, when, and what she said back. You're not in every exchange, but you can see all of them. Most owners look once a week.
✓
Knows the difference before she reaches your calendar — price-first inquiries, tyre-kickers, insurance questions. They get a response. They don't get a slot. The patients who make it to your calendar arrived because they passed the filter, not because nobody stopped them.
✓
First 30 days included before first monthly charge — billing starts at activation, not at checkout. If it isn't producing in the first 30 days, you shouldn't stay — and nothing in the contract says you have to.
A Note on Fit

Appointment Copilot works best when two things are true:

Consistent inbound inquiry volume is already arriving — the problem is what happens between first message and booked consultation, not getting inquiries in the first place
You want the intake layer handled without depending on your team's memory, availability, or consistency under pressure

If you want a team-run system instead: the Cosmetic Case Intake Filter ($147) gives your coordinator the first-contact and pre-consult filter specifically. The Case Start System ($397) is the full practice standard — seven documents covering every patient touchpoint from first inquiry to post-treatment review, each written to hand directly to the person who runs it. Both are team-run. AC is the same standard running without anyone holding it together.

The right patients. Booked.
Without anyone being asked to make it happen.

$2,500
then $997 / month
First 30 days before first charge · No long-term contract

Your first saved veneer, smile-makeover, or full-arch case covers this for the year. If your calculator number is worth recovering, you already know whether this makes sense.

Install Appointment Copilot →

Stripe checkout · Onboarding form right after · Ready to go live typically within 14 days

Have a specific question — how the qualification logic works, which channels it covers, calendar integration? There's a 15-minute call at the bottom of the page. That's what it's for.